TUTORIAL FOR PAPER SUBMISSIONS

ICONICRS 2022  has selected the free Microsoft Research Conference Management Toolkit (MSR-CMT) (http://cmt3.research.microsoft.com/About). It should be noted, however, that such a system will only manage the life cycle of articles. Other aspects of the conference (for example, registration) will be managed in other online systems. In all cases, this official page, where you are reading these lines, will have updated information about all aspects of the conference.

The CMT conference management system has many similarities with its counterparts (Easychair, EDAS, etc.), and you could use it for the first time without problems. However, we have prepared a tutorial to learn how to use it with our conference. Now, let’s take the steps to submit an article using CMT system.

USER REGISTRATION

Enter this web page: https://cmt3.research.microsoft.com/ICONICRS2022/

The CMT system should display a login dialog. Make sure that the congress is correctly identified, with its name of “International Conference On Contemporary Risk Studies “:

Fig. 1 Login dialog for MSR CMT system

Please follow next steps, depending on whether you are already registered, or you are a new user.

If your email is already registered in CMT..

Enter your credentials and click Log In button. You will be redirected to the conference selector, please read the section below, entitled Conference Selection.

If you are a new user…

Click on the Register link to enter registration page in CMT system (Fig. 2). You must specify there: a email that will uniquely identify you as a user in CMT system. This ID will serve not only for the ICONICRS2022, but also for any other event in the CMT system.

Fig. 2 User registration

Click on the Register button. A window will popup, informing you that an email has been sent to verify the email address you specified.

In a few more moments, you will receive a confirmation message in the email address that you specified (Fig. 3). To confirm your email, you must click on the main link. This step is required to activate your account.

Fig. 3 Email checking

When you confirm your email, a page will be displayed with an account. Then, to enter the CMT system, click on link here, as instructed in the page.

Existing email checking

If specified email already exists, CMT will inform you immediately (Fig. 4), preventing you to submit the registration form. In this case, if you do not remember the password, you must click on the Reset Password tab to recover your password. Once there, you should specify the same email address that was detected as “already in use” to receive your new password.

Fig. 4. Example of a email already in use

Once you have the credentials, you must enter the CMT system, https://cmt3.research.microsoft.com/ICONICRS2022/

If login is successful, you will be granted with access to the conference selection page (see below).

CONFERENCE SELECTION

If you have just created your account, and conference list is empty…

Once you have provided the correct credentials, the system will display the conference selector. If the list is empty (Fig. 5), it maybe because the newly registered email is not yet associated to any conference.

Fig. 5. Conference selector just after the account has been created

In this case, click on All Conferences tab, to access the list of all conferences available within CMT. At this time, do not click on any conference name, instead you must proceed to locate the entry belonging to ICONICRS 2022 congress.

Fig. 6. List of ALL available conferences

In the filtering text box (“type to filter“), please type the word iconicrs and wait a few moments, until the ICONICRS conference is shown (Fig. 7). Check the start date of the event (March 31, 2022), to make sure that you will be associated to the right conference. Then click on the link labeled International Conference on Contemporary Risk Studies. Please note that dates are displayed in mm/dd/yyyy format.

Fig. 7. Filter usage to find ICONICR2 2022 conference

By clicking on International Conference on Contemporary Risk, following action will happen:

  • Your user will be temporarily associated to ICONICRS 2022 with an author role.
  • With author role, you will be immediately redirected to web page of paper submission.
  • If you do not submityour work, and log out and/or close the browser, you may have to repeat the conference selection process next time you enter this CMT system.

NOTE: if you, mistakenly, selected another conference, this does not necessarily means a problem. Your email is unique to CMT system, and the number of associations to conferences does not have a predefined limit. In addition, such association is only made effective when you upload at least one file. Therefore, in this case, simply do not upload any file, redo conference finding process, and select ICONICRS 2022.

 AUTHOR’S CONSOLE

Once in author’s console web page, you will see a list of submitted papers. If you enter for the first time, you will see an empty list (Fig. 8):

Fig. 9 Author’s console, when entering for the very first time with no papers

If you have already submitted papers, you will see them in a list, sorted by the ID number of the submission that the system has generated. (Fig.9).

Fig. 9 Author’s console with one (1) submitted article

Whether you have submitted documents, or not, you can click on Create New Submission to submit another paper. The system does not control the number of files sent by each user.

IMPORTANT: If Create New Submission button is not visible, is because, for that day, submission is not enabled.

If you belong to the Organizing Committee or the Scientific Committee, please note that only two (2) works will be accepted in which you are listed as author or co-author.

SUBMIT A DOCUMENT

If paper submission is active, Create New Submission button will be visible in author’s console. Click on it to start submission process.

Wait a few moments, the system will generate the document upload form. Once that page is visible, proceed to fill out the form as follows:

Title and Abstract

Please provide Title of your paper, and its Abstract (Fig. 10). This conference has no prior submission of abstracts, however, you must place exactly the same Abstract text as the one in your article, in order to ease the reviewing process, when evaluating the scope of the article. Fig. 10. New submission creation: title and abstract

Then, you must provide a list of authors. The system will place the current user of the system as the corresponding (or main) author . You can add an unlimited number of authors, by providing email of the co-author, and then clicking on the + Add button. If the email does not exist in the CMT system, the system will enable four additional fields, in order to specify the following data for the new co-author: first and last names, organization or affiliation, and country (Fig. 12). To effectively add this new entry to list of authors, click on the blue button + Add ..

Fig. 12. Adding a new autor.

Specify Primary and Secondary topics

Once the author list is complete, you must specify the topics that you consider your article belongs to. In this 2022 edition, seven main topics have been defined. In this sector of the form, you must select a primary topic, and secondary subtopics. Please consider the following:

  • Your article must belong to 1 (one) main topic only.
  • Your article may belong from 1 (one) to 2 (two) secondary subtopics.
  • In some infrequent cases of thematic overlapping, you may indicate a primary topic in a track A, and secondary subtopic in another track B. This may happen if you determine that your work can contribute, by its scope, to more than one single topic.
  • Keep in mind that reviewers will always have the last word regarding the degree of belonging to topics that you have specified.

Upload the file to the form

At this point, you must upload the PDF document that contains the article itself. To do this, you can drag and drop the file in question, or click on Upload from Computer button, to select the desired document (Fig. 14), with a maximum size of 20 MB.

Fig. 14 File uploading area.

Regarding the file to be submitted, please take into consideration the following:

  • The filename must match the title the paper in PDF, doc, docx.
  • The document format must be downloaded from our website. The Microsoft Word template, can be found at
  • The document itself cannot have list of authors, or their affiliations, or any references that may allow that data to be inferred, since this will prevent a correct double-blind review.

Additional Data and Questions

Before submitting your paper, you must answer additional questions in Additional Questions section. You must provide an answer to each question, otherwise the system will prevent your document to be uploaded.

In this section also, please do not forget to provide, in english language, following fields: title, abstract and keywords.

Finally, submit your paper

Click on Submit button to effectively submit your work. After a few seconds, the system will show you a summary screen about your submission, please check that everything is correct.

Should an error or omission occurs, click Edit Submission button on that same page.

If everything is correct, click Go to Author Console button, you will see the paper you just uploaded in that page

IMPORTANT: When effectively you submit a job, the system associates your credentials with current conference (in this case, ICONICRS2022). Next time you enter CMT system, you should see this conference listed on the landing page, in My Conferences.

HOW TO EDIT YOUR SUBMISSION

Once you have sent the document, it will appear in author’s console:

Fig. 18. View of your submitted article(s)

Possible actions here are:

Show Abstract: will display the contents of the abstract in a browser pop-up window, in read-only mode.

Submission files: Click on this link to download a copy of the PDF file that contains your article.

Edit Submission: allows you to edit your submission, as long as window of submissions dates is still open. You can change then everything related to your article (title, summary, authors, send another version of the PDF, change the primary and secondary topics, etc.)

Delete Submission: deletes your submission from the CMT system. You will not be able to delete your work once the submission deadline has passed.

Upload supplementary material: Submission of supplementary material is also allowed, Up to three (3) additional files may be uploaded, with a maximum of 50MiB each. Please note that it is up to the reviewer to take into account, or not, this supplementary material.

ADDITIONAL INFORMATION

Authors can keep track of submitted papers on the move, and receive notification from chairs about their paper’s status on the go. Meta-Reviewers and reviewers can browse and bid on conference papers, view the PDF of assigned papers inside the app, view reviews, participate in discussion and receive notification. The app can be download at apple store or android store and find Conference Management Toolkit (CMT). For further information please contact us at iconicrs@universitaspertamina.ac.id / +62 811-1006-079 (whatsapp only)