Paper Submission Guideline

TUTORIAL FOR PAPER SUBMISSION

USER REGISTRATION

Go to this webpage: https://cmt3.research.microsoft.com/ICONICRS2024/Submission/index

The CMT system will display a login dialog. Make sure the conference is correctly identified as “International Conference on Contemporary Risk Studies”:

Fig. 1 Login dialog for the MSR CMT system

Please follow the next steps depending on whether you are already registered or if you are a new user.

If your email is already registered with CMT..

Enter your credentials and click the Log In button. You will be directed to the conference selection page. Please read the section below titled Conference Selection.

If you are a new user…

Click the Register link to access the registration page on the CMT system (Fig. 2). There, you need to specify: an email address that will uniquely identify you as a user in the CMT system. This ID will not only work for ICONICRS2024 but also for other events in the CMT system.

Fig. 2 User registration

Click the Register button. A window will appear, notifying you that an email has been sent to verify the email address you provided.

Shortly, you will receive a confirmation message at the email address you specified (Fig. 3). To confirm your email, you need to click the main link. This step is required to activate your account.

Fig. 3 Email verification

When you confirm the email, the page with the account will be displayed. Then, to log into the CMT system, click the link here, as instructed on the page.

Existing email verification

If the specified email address already exists, CMT will notify you immediately (Fig. 4), so you won’t need to submit the registration form. In this case, if you do not remember your password, you should click the Reset Password tab to recover your password. After that, you should specify the same email address detected as “already used” to receive your new password..

Fig. 4 Example of an already used email

Once you have your credentials, you should log into the CMT system at https://cmt3.research.microsoft.com/ICONICRS2024/

If the login is successful, you will be given access to the conference selection page (see below).

CONFERENCE SELECTION

If you have just created an account and the conference list is empty…

After providing the correct credentials, the system will display the conference selector. If the list is empty (Fig. 5), it may be because the newly registered email has not yet been associated with any conference.

Fig. 5 Conference selector immediately after account creation

In this case, click on the All Conferences tab to access the list of all available conferences in CMT. At this point, do not click on any conference names; instead, proceed to search for entries related to the ICONICRS 2024 conference.

Fig. 6 List of ALL available conferences

In the filter text box (“type to filter”), type the word iconicrs and wait for a moment until the ICONICRS conference appears (Fig. 7). Check the event start date (October 3, 2024) to ensure you are associated with the correct conference. Then click the link labeled International Conference on Contemporary Risk Studies 2024. Please note that dates are displayed in the format mm/dd/yyyy.

Fig. 7 Using the filter to find the ICONICRS 2024 conference

By clicking on International Conference on Contemporary Risk 2024, following action will happen:

• Your user will be temporarily associated to ICONICRS 2024 with an author role.
• With author role, you will be immediately redirected to web page of paper submission.
• If you do not submit your work, and log out and/or close the browser, you may have to repeat the conference selection process next time you enter this CMT system.

NOTE: if you, mistakenly, selected another conference, this does not necessarily means a problem. Your email is unique to CMT system, and the number of associations to conferences does not have a predefined limit. In addition, such association is only made effective when you upload at least one file. Therefore, in this case, simply do not upload any file, redo conference finding process, and select ICONICRS 2024.

 AUTHOR’S CONSOLE

Once in author’s console web page, you will see a list of submitted papers. If you enter for the first time, you will see an empty list (Fig. 8):

Fig. 9 Author’s console, when entering for the very first time with no papers

If you have already submitted papers, you will see them in a list, sorted by the ID number of the submission that the system has generated. (Fig.9).

Fig. 9 Author’s console with one (1) submitted article

Whether you have submitted documents, or not, you can click on Create New Submission to submit another paper. The system does not control the number of files sent by each user.

IMPORTANT: If Create New Submission button is not visible, is because, for that day, submission is not enabled.

If you belong to the Organizing Committee or the Scientific Committee, please note that only two (2) works will be accepted in which you are listed as author or co-author.

SUBMIT A DOCUMENT

If paper submission is active, Create New Submission button will be visible in author’s console. Click on it to start submission process.

Wait a few moments, the system will generate the document upload form. Once that page is visible, proceed to fill out the form as follows:

Title and Abstract

Please provide Title of your paper, and its Abstract (Fig. 10). This conference has no prior submission of abstracts, however, you must place exactly the same Abstract text as the one in your article, in order to ease the reviewing process, when evaluating the scope of the article.

Fig. 10. New submission creation: title and abstract

Then, you must provide a list of authors. The system will place the current user of the system as the corresponding (or main) author . You can add an unlimited number of authors, by providing email of the co-author, and then clicking on the + Add button. If the email does not exist in the CMT system, the system will enable four additional fields, in order to specify the following data for the new co-author: first and last names, organization or affiliation, and country (Fig. 11). To effectively add this new entry to list of authors, click on the blue button + Add ..

Fig. 11. Adding a new author

Specify Primary and Secondary topics

Once the author list is complete, you must specify the topics that you consider your article belongs to. In this 2024 edition, seven main topics have been defined. In this sector of the form, you must select a primary topic, and secondary subtopics. Please consider the following:

• Your article must belong to 1 (one) main topic only.
• Your article may belong from 1 (one) to 2 (two) secondary subtopics.
• In some infrequent cases of thematic overlapping, you may indicate a primary topic in a track A, and secondary subtopic in another track B. This may happen if you determine that your work can contribute, by its scope, to more than one single topic.
• Keep in mind that reviewers will always have the last word regarding the degree of belonging to topics that you have specified.

Upload the file to the form

At this point, you must upload the PDF document that contains the article itself. To do this, you can drag and drop the file in question, or click on Upload from Computer button, to select the desired document (Fig. 12), with a maximum size of 20 MB.

Fig. 12 File uploading area

Regarding the file to be submitted, please take into consideration the following:

• The filename must match the title the paper in PDF, doc, docx.
• The document format must be downloaded from our website. The Microsoft Word template, can be found at
• The document itself cannot have list of authors, or their affiliations, or any references that may allow that data to be inferred, since this will prevent a correct double-blind review.

Additional Data and Questions

Before submitting your paper, you must answer additional questions in Additional Questions section. You must provide an answer to each question, otherwise the system will prevent your document to be uploaded.

In this section also, please do not forget to provide, in english language, following fields: title, abstract and keywords.

Finally, submit your paper

Click on Submit button to effectively submit your work. After a few seconds, the system will show you a summary screen about your submission, please check that everything is correct.

Should an error or omission occurs, click Edit Submission button on that same page.

If everything is correct, click Go to Author Console button, you will see the paper you just uploaded in that page

IMPORTANT: When effectively you submit a job, the system associates your credentials with current conference (in this case, ICONICRS2024). Next time you enter CMT system, you should see this conference listed on the landing page, in My Conferences.

HOW TO EDIT YOUR SUBMISSION

Once you have sent the document, it will appear in author’s console:

Fig. 13. View of your submitted article(s)

Possible actions here are:

Show Abstract: will display the contents of the abstract in a browser pop-up window, in read-only mode.

Submission files: Click on this link to download a copy of the PDF file that contains your article.

Edit Submission: allows you to edit your submission, as long as window of submissions dates is still open. You can change then everything related to your article (title, summary, authors, send another version of the PDF, change the primary and secondary topics, etc.)

Delete Submission: deletes your submission from the CMT system. You will not be able to delete your work once the submission deadline has passed.

Upload supplementary material: Submission of supplementary material is also allowed, Up to three (3) additional files may be uploaded, with a maximum of 50 MB each. Please note that it is up to the reviewer to take into account, or not, this supplementary material.

ADDITIONAL INFORMATION

Authors can keep track of submitted papers on the move, and receive notification from chairs about their paper’s status on the go. Meta-Reviewers and reviewers can browse and bid on conference papers, view the PDF of assigned papers inside the app, view reviews, participate in discussion and receive notification. The app can be download at apple store or android store and find Conference Management Toolkit (CMT). For further information please contact us at iconicrs@universitaspertamina.ac.id / +62 812-1464-929 (whatsapp only)